New AI Tool: Google Calendar Booking

The Problem

If you run an appointment-based business, you know the frustration: a customer provides their preferred time and date, then you have to manually check your Google Calendar to see if that slot is available. This creates a communication gap and delays the booking process.

The Solution

The new Appointment Booking AI tool integrates directly with Google Calendar. When a customer provides their available time and date, your AI automatically checks your calendar in real-time, verifies availability, and books the slot immediately—no human intervention needed.

Features

• Check calendar availability in real-time
• Book appointments automatically
• Suggest alternative times if requested slot is busy
• Send calendar invitations
• Generate Google Meet links automatically
• Store all appointment details in ABC Sales AI

How to Set Up

Part 1: Set Up the Appointment Booking AI Tool

1. Go to **AI Agent** and open your default AI agent

2. Navigate to **AI Tools**

3. Click **Add Tool**, then click **Select Tool**

4. Select **Appointment Booking**

5. Configure the tool name (e.g., "Do Education Meeting Booking")

6. Click **Manage Google Calendar Connections**

7. Click **Add Connection** and authorize your Google account

Part 2: Set Up the Appointment Scheduler

1. Add a second tool: **Appointment Scheduler**

2. This tool subscribes customers to automations, applies tags, and notifies managers

Part 3: Update Your System Prompt

Add instructions for when the AI should use these booking tools.

Tips

• Test with your own phone number before going live
• Set up reminder automations for booked appointments
• Configure email notifications for your sales team